PATI - Bermuda Regiment Information Section

 Introduction

 

The Public Access to Information 2010 (PATI) legislation was designed to make central Government, and the larger public sector, more open and accountable by giving the public the legally enforceable right to request and access information subject to limited and prescribed exemptions. Each public authority is required to produce an information statement that gives the public an overview of the types of information accessible through the public authority. This information statement provides information on the functions and services of the Bermuda Regiment and the classes of records held. Brief summaries of our administrative manuals, policies, rules, and guidelines are also provided. 

Some records of the Bermuda Regiment fall within Part 4 of the PATI Act and should therefore be viewed as exempt records.  As an employer, some records of the Bermuda Regiment are confidential information pertaining to personnel, and so fall under the definition of “personal information” pursuant to Section 23 and 24 of the PATI Act.  As a military service, records such as contingency plans for disaster relief efforts or operations in response to internal security needs should be classified as records of national security, defense and international relations pursuant to Section 32 of the PATI Act.  Therefore, not all records can be accessed.  This information statement will clarify these categories of information where required.

Through this Information Statement the Bermuda Regiment hopes to provide assurance to the public that it is operating in line with best practices both locally and internationally, and operates in line with procedural and policy guidelines common to military organizations throughout the world.

The Government's timeline for the development of departmental Information Statements and overall PATI Compliance is ongoing - therefore, this section will be updated from time to time where necessary.

 

Contact Information

 

Mailing Address

The Bermuda Regiment

Regimental Headquarters

P O Box HM 1006

Hamilton HM DX

BERMUDA

Tel:  (441) 238-1045

Fax: (441) 238-8433

E-mail:  This email address is being protected from spambots. You need JavaScript enabled to view it.

Website:  http://www.bermudaregiment.bm 

 

Physical Address:

Regimental Headquarters

Warwick Camp

1 South Road

Warwick WK01

Bermuda

  

Information Officer (for PATI Queries):

Adjutant – Maj BL BEASLEY

Email addresses: This email address is being protected from spambots. You need JavaScript enabled to view it.

Phone Contacts: dir: 441-238-1188 cell: 441-705-8206 fax: 441-238-8433

The Public Relations Office also has a facebook page, which can be viewed here.  When making enquiries pursuant to PATI or any general enquiries, please use the telephone or email address listed above, in order that your request can be received and processed in a timely manner. 

Governing Legislation and Organisational Chart 

The Regiment is governed by the Defence Act 1965 (as amended) as well as Governor’s Orders and the Governor’s (Bermuda Regiment Powers) Delegation Orders 1998.  In matters of employment policy, where the Defence Act does not expressly cover any particular point, the Employment Act 2000 applies if appropriate.

The Bermuda Regiment operates under the command of the Commanding Officer (via Regimental Headquarters – RHQ – see below) and is divided into Units and Sub-units as detailed in the diagram below.  In Bermuda, Governor’s Orders provide the authority under which the Regiment is operated.  Certain powers of the Governor are delegated to the Minister of National Security, in particular the following:

  • Recruitment
  • Community Relations
  • Budget
  • Answers to questions raised in the House of Assembly and the Senate

The Defence Act 1965 (as amended) details the legislated processes by which the Regiment is operated.  The Commanding Officer of the Regiment reports directly to the Governor, and has overall authority and responsibility for all aspects of operational effectiveness.  He delegates certain parts of the day-to-day running of the Regiment to subordinates within RHQ, as well as to the commanders of the Companies or Departments named in the second tier of the chart below, and thereby exercises command and control from RHQ to the remainder of the Battalion.

Key to Organisational Chart: Picture1

 

A Coy = A Company (Rifle Company)

1 and 2 Platoon

C Coy = C Company - formally known as Training Company (1st Year Recruits)

7, 8, Platoon (for Recruit Camp only)

7, 8, Cadre Platoon (which forms at the conclusion of Recruit Camp)

Sp Coy = Support Company (the sub-units which support the operations of the remainder of the battalion)

Signals – all radio / communications equipment

GAP – Guns and Assault Pioneers; Ceremonial guns; other support e.g.the operation of chainsaw equipment, setup of forward (tactical, external to Warwick Camp) facilities such as tents, etc

Boat Tp – Marine sub-unit; security patrols

Medics – Trained providers of First Aid and emergency medical care

Regt Police – Military police unit responsible for custody of soldiers who are under disciplinary action or punishment 

Band & Drums = the Regiment Band and Drums – organized as a Company with the same command structure as the remainder

QMs = Quartermaster Company / Department – organized as a Company with the same command structure as the remainder; provides logistic support and provisions to the Regiment

Stores – all clothing, kit and equipment

Cooks / Waiters – the provision of meals / rations

General Duties – the variety of cleaning, maintenance and other tasks which are required throughout the other Companies and sub-units

Motor Trans – Motor Transport – all Regiment vehicles (cars, trucks, etc)

Trg Wing = under the command of the Training Officer, who reports to the CO directly in the same manner as a Company Commander; responsible for all aspects of planning and coordinating training for the other units in the Battalion.  Trg Wing also coordinates the POCC (Potential Officers Commissioning Course) and provides training and logistical support to the Junior Leaders (Bermuda Regiment Junior Leaders).

Committees and Boards

Not noted on the Organisational Chart are several (internal and external) committees and boards which each fulfill specific tasks, as follows:

Defence Board– refer to the Defence Act 1965, Part I par 6.(makes recommendations directly to the Governor)

Exemption Tribunal – Defence Act 1965, Part I par 8.(makes recommendations directly to the Governor)

Defence Medical Board – Defence Act 1965, Part I par 10(makes recommendations directly to the Governor)

Promotions Boards:

(Internal and External)  For the various levels of promotions throughout the Battalion, boards will sit which determine the suitability of candidates for promotion. There are fixed performance and time/age criteria for promotions which are laid out in Standing Orders.  Recommendations of these Boards are then provided to the CO.

JNCOs (Junior Non-Commissioned Officers) – Internal

SNCOs (Senior Non-Commissioned Officers) – Internal

Promotions Board – External: convenes to consider promotions for all ranks higher than Colour Sergeant.  This Board makes recommendations to the Governor directly.

Boards of Inquiry – for incidents or circumstances that require in-depth investigation, the CO from time to time will appoint Boards of Inquiry to determine the facts or chain of events pertaining to the matter which instigated the convening of the Board.  Their findings and recommendations are provided to the CO who has final authority in any action which then takes place. 

Mission Statement and Duties

The Regiment’s mission is to support the Civil Authority with the Security of Bermuda, its people, property, livelihood and interests in order to maintain normality.

The Regiment performs this mission through the following functions:

  • Assistance to the Civil Authorities
  • Assistance to the Civil Power
  • Assistance to Bermudian Society
  • Assistance to the International Community

The Bermuda Regiment is obligated under PATI to provide information that may be requested, subject to the direction and exemptions as noted in the PATI Act.

Services Provided and Associated Fees

As a military service, The Bermuda Regiment provides services associated with its primary roles at no charge to the public.  Funding for the Regiment is provided via the annual Ministry budget.  In certain cases (e.g. requests for accommodation, use of Warwick Camp venue, assistance at public events, etc) there will be a charge associated with the cost of providing the venue or personnel (e.g. Cooks Staff, other personnel, cost of food, utilities etc).   The Regiment makes no profit from the provision of these services; they are priced purely on the basis of the cost of providing the service.  These costs can be obtained by contacting Regimental Headquarters. 

 Classes of records held 

  • Who we are and what we do

 

  • Roles and Responsibilities

(see above under Mission)

  • Organisations the department is responsible for, those it works in partnership with, and those it sponsors

The Bermuda Regiment works in partnership with all uniformed and emergency services in Bermuda

The Bermuda Regiment also oversees the Bermuda Regiment junior Leaders; this program is provided for in the Regiment’s annual budget

  • Department Ministers, Permanent Secretaries, Chief executives, management, board members, and senior executives (most of these can also be linked to website)

His Excellency the Governor of Bermuda, Mr George Fergusson

Minister of National Security – The Hon Michael Dunkley, JP, MP

Secretary of National Security – Maj Marc Telemaque, LVO, ED, pmsc

Lt Col ME Foster-Brown (Commanding Officer)

Maj Warren S Furbert, EM (Battalion 2nd in Command)

Company Commanders - see further information here.

 

  • What we spend and how we spend it:

 

  • Budget

The Regiment’s budgetary statements are contained within Defence 06 as part of the Ministry of National Security’s Budget

  • Statement of accounts

(see above)

  • List of contracts with values

The Regiment’s major work projects (for the maintenance and upkeep of facilities within Warwick Camp) are handled via the Department of Public Works; small projects (under $50,000) are handled via independent contractors, after engaging in a tender process as is standard across all Government departments (3 quotes obtained etc.).

Other contracts include the supply of military kit, clothing and equipment.

For each year, a charter flight is booked for the Regiment’s overseas camp (typically to North Carolina, Jamaica or the UK).  

  • Budget setting procedures and financial governance

The Regiment’s internal spending is overseen by Cost Center Managers, all of whom report directly to the Paymaster, who has overall authority responsibility for budget submissions and compliance, on behalf of the Commanding Officer 

  • Contract and procurements policy

As per the standard for all Government departments, in line with Financial Instructions.

  • Current invitations to tender

n/a 

  • What our priorities are and how we are doing:

 

  • Strategic plans

The Regiment operates under the mandate given to it by them. Its main focus is therefore to organize training in such a way as to maximize the Regiment’s state of readiness in the event that they are called upon in an operational capacity.  The Regiment’s Mission (as noted above) is:

 

To support the Police Civil Authority with the Security of Bermuda, its people, property, livelihood and interests in order to maintain normality.

The Regiment performs this mission through the following functions: 

  • Assistance to the Civil Authorities
  • Assistance to the Civil Power
  • Assistance to Bermudian Society
  • Assistance to the International Community

 

  • Business plans

The direction of the Commanding Officer is detailed in the CO’s Command Plan, which is revised by each Commanding Officer in order to detail their points of focus, for the period of their command over the. There is also a Business Plan for Defence 06 produced by the Commanding Officer for the Ministry of National Security. 

  • Audits

Third-party annual financial audits are managed via the Paymaster’s Department as per the requirements of the Auditor General’s Audits of equipment and stores are managed by the Quartermaster’s Department. 

  • Inspection reports

Various reports are compiled throughout the training The Regiment has an annual inspection in the form of the Fit-for-Role (FFR) weekend exercise, which is run in conjunction with Bermuda’s other uniformed services. Subject to the exemptions noted in the PATI Act, information from these reports can be made available. 

  • Statistics

A variety of statistics are kept; mainly these are managed via the BRIMS system, which is the Regiment’s branch of the Financial Management System (FIMS) managed by the Bermuda Output Measures for the Regiment are noted in the Budget Book. 

  • Public service agreements

Where necessary, the Bermuda Regiment operates under Memorandums of Understanding (MOUs) with other Government agencies (e.g. Bermuda Police Service etc.) and with other military units, for the purpose of procuring training and staff. In matters of employment policy the Regiment operates within the guidelines set out in the Bermuda Public Services Union (BPSU) Collective Agreement, the Conditions of Employment and Code of Conduct (CECC) document enacted by the Bermuda Government. 

  • Performance reviews

All members of staff (all commanders) are subject to bi-annual reporting on their individual. These reports then factor in to an individual’s eligibility for promotion in rank, and to hold more senior appointments as their career in the Regiment develops.

  • How we make decisions 
  • In a military unit, decisions are made in the first instance via the Chain of Command; the Commanding Officer holds delegated responsibility and authority for all matters pertaining to the Regiment, as detailed in the Defence Act 1965 and Governor’s Orders. 
  • Committees

If the CO warrants, a planning committee may be put in place for the purposes of carrying out a large-scale project or task – e.g. Local or Overseas Camps, Tattoos, and the 2010 Presentation of Colours. 

  • Boards

Boards are put in place where necessary, which then make recommendations to the Commanding Officer for final authorization or Promotions and Review Boards (e.g. investigating incidents or procedures) are the most common areas where Board participation is required.  The composition of these Boards is laid out in Standing Orders, or in the case of a one-off occurrence, they are enacted via Part One Orders by the Commanding Officer.  Boards of Inquiry (internal or external) may also be convened from time to time as required; refer to Boards of Inquiry under Key to Organisational Chart above. 

  • Decisions by Cabinet

Where required, Cabinet Papers are composed for subsequent review. 

  • Public Consultation

The Regiment’s channel of information to and from the general public is via the Public Relations Office (PRO).  The Regiment’s mandate is given by the Governor and as such, public consultation is notThe PRO will provide an interface for media and public relations, in order to assist with outside dissemination of information, as appropriate. In the carrying out of its mandate, the Regiment receives direction from the Governor.

  • Policy proposals

From time to time a review of policies is carried out and where necessary, updates or revisions to policy are made and are then disseminated via amendments to Standing Orders, or in certain cases by publication in Part One whenever proposals are made, these are forwarded to Regimental Headquarters through the Companies’ Chain of Command. 

  • Internal decision making instructions (listed in order of Seniority from most to least): 
  •  Defence Act 1965 (as amended) (Public Record)
  •  Governor’s Orders (Public Record)
  •  Regimental Standing Orders (Restricted)
  •  Part One Orders, as previously noted (Restricted)
  •  SOPs (Standard Operating Procedures) (Restricted)
  •  BRAMs (Bermuda Regiment Aide Memoire) detail the specific requirements of the various command levels in carrying out these functions (Restricted)

These latter two documents (pamphlets – SOPs and BRAMs) are modeled after similar documents that exist within the command structure of the British Army.

  • Manuals, guidance, etc.

(see above)

  • Policies and Procedures 
  • Written protocol

The Bermuda Regiment undertakes written communication in accordance with JSP (Joint Service Publication) 101 (a style guide of military writing) as well as Queen’s Regulations and the UK ArmyAs not all of the stipulations in JSP etc apply to Bermuda, these are used as a guide only where needed.  (I have asked PATI implementation team for clarification on what ‘written protocols’ refers to.) 

  • Procedures for delivering functions and services:    

As previously noted, The Regiment operates in accordance with the procedures laid out in Standing Orders, the Defence Act and Governor’s Orders, SOPs and BRAMs.  These documents detail the process by which the Regiment can be embodied, the timelines involved, and the powers / duties of Regimental personnel during operations.  A written request to the Commanding Officer is the required initial documentation of any request of the Regiment.

  • Employment policies

As noted, where the Defence Act 1965 (as amended) or Governor’s Orders does not specifically cover a matter pertaining to employment policy, the Employment Act 2000Typically, only military personnel are hired, so in the majority of appointments within the Regiment, personnel are taken on or promoted as full time staff from within the ranks of the part time staff.

  • Administrative manuals

(see above - Internal decision making instructions)

 

Classes of Information not generally included 

The following information is not accessible, due to requirements of security or confidentiality, or exemption under the PATI Act 2010:

Information held in the personnel file of soldiers, unless that information is requested by the soldier him/herself (subject to certain instances where disclosure may be allowed).

Exemptions according to the Act:

  • Health or safety:  where disclosure would endanger the physical or mental health or the safety of an individual
  • Information received in confidence
  • Cabinet documents
  • Ministerial responsibility:  where disclosure of records could undermine free and frank discussion and advice between Ministers, or between Ministers and public officers, in the course of their public duties
  • Deliberations of public authorities:  where disclosure could undermine free and frank discussion and advice during the course of the deliberative process
  • Operations of public authorities:  where disclosure could prejudice the effectiveness of operations of public authorities
  • Records for which disclosure could have an adverse effect on the financial and economic interests of Bermuda
  • National security, defence and international relations (e.g. Bermuda Regiment Aide Memoirs, Standard Operating Procedures)
  • Governor’s responsibilities and communications with the United Kingdom
  • Law enforcement records:  where disclosure of certain types of information would prejudice law enforcement efforts or would endanger a person’s life or safety
  • Legal professional privilege:  where disclosure of records would be exempt from production in legal proceedings on the basis of legal professional privilege
  • Records for which disclosure would be in contempt of court or a breach of parliamentary privilege
  • Disclosure prohibited by other legislation

Avenues for accessing information

Members of the Public may contact the Bermuda Regiment Public Relations Office or the PATI Information Officer in order to request information. (see Contact Information above)

Fees for Processing Requests

Depending on the type of information requested, a fee may be applied for processing. These fees will be in line with Bermuda Government guidelines.

Feedback and Complaints see Contact Information noted above